IASL Handbook of Organization:

Procedures: Officers

See also Articles 7, 8, and 9
See also Procedures: Administration/Management
See also the List of Officers

President

  • Presides at all Executive Committee and Board meetings and the General Assembly.
  • Oversees the operations of the Executive Secretary and Chairperson of the Awards Committee.
  • Coordinates external award nominations.
  • Coordinates the regular update of the Handbook of the Organisation.
  • Negotiates the initial contract for the IASL conference and reports to the Executive Committee for final approval.
  • Establishes committees and make appointments, with the approval of the Executive Committee.
  • Calls a regular meeting of the Executive Committee and Board just before, during and/or just after the meeting of the General Assembly.
  • Arranges for the meeting of the General Assembly and ensures that a written notice is prepared for this meeting stating (a) place of meeting, (b) day and hour of the meeting, and (c) purpose(s) of meeting.
  • Prepares an annual report of all Association activities.
  • Finalises all annual reports for distribution to the Webmaster.
  • Coordinates strategic planning for the Association [All objectives].
  • Represents the Association or nominates another Executive Committee member according to function or event.
  • Leads any constitutional change discussions and is recognised as the "chief executive" in the Constitution.
  • Prepares agendas for all meetings.
  • Prepares President’s message, and coordinates summary reports of the Board, Executive Committee and Annual General Meeting actions for the Newsletter.
  • Oversees the following committees – Awards, By-Laws, Nominations.
  • Other responsibilities as specified from time to time by the Executive Committee.

Vice-President -- Association Operations

  • Coordinates the publishing operations of School Libraries Worldwide, IASL Newsletter, and School Libraries Online.
  • Coordinates all other publishing activities related to conferences, projects, and initiatives of the Association.
  • Coordinates an annual review of the conference-planning manual.
  • Ensures the host conference group for the annual IASL conference comply with IASL conference guidelines.
  • Coordinates the collection of annual reports from School Libraries Worldwide, IASL Newsletter, and Webmaster, and edits for consistency to standard format prior to distribution to the President.
  • Manages and supports the ongoing development of membership fees and structures.
  • Coordinates the annual membership campaign.
  • Oversees the following committees/groups – School Libraries Worldwide, IASL Newsletter, Webmaster, Publications, and Membership.
  • Other responsibilities as specified from time to time by the Executive Committee.

Vice-President -- Advocacy and Promotion

  • Actively seeks advertising, sponsorship and research grants to further objectives of the Association.
  • Coordinates the collection of annual reports from International School Library Day and Publications & Information Dissemination, and edits for consistency to standard format prior to distribution to the President.
  • Coordinates the IASL promotion strategies:
    • IASL Awards program
    • Membership
    • Publications
    • Web presence
    • International School Library Day
  • Identifies future conference venues and presents proposals to the Executive Committee for consideration.
  • Prepares press releases, in collaboration with the President, and, if necessary, an appropriate Executive Committee member and forwards to the Executive Secretary for distribution.
  • Oversees the following committees/groups – International School Library Day, and Publications & Information Dissemination
  • Other responsibilities as specified from time to time by the Executive Committee.

Vice-President -- Association Relations

  • Presides at the Assembly of Associations.
  • Supports and liaises with the Regional Directors.
  • Coordinates the collection of annual reports from Regional Directors and Special Internst Groups, and edits for consistency to standard format prior to distribution to the President.
  • Responsible for Assembly of Associations, Communiqué and related associations activities.
  • Supports and manages Special Interest Groups.
  • Monitors and assesses effectiveness of Special Interest Groups.
  • Recommends and organises new Special Interest Groups.
  • Coordinates requests for professional assistance and expertise.
  • Provides practical support for those starting a school library association or school library program.
  • Develops alliances with relevant international professional associations, professional development providers and Non-Government Organisations, such as IFLA, IBBY, UNESCO and Ministries and Departments of Education.
  • Develops and maintain relationships with IASL member associations.
  • Available for nomination to organisations such as IFLA, IBBY and UNESCO.
  • Oversees the following committees /groups – Special Interest Groups and Regional Directors.
  • Other responsibilities as specified from time to time by the Executive Committee.

Treasurer

  • Presides at the Budget Committee.
  • Keeps the Executive Committee and the Board informed of the state of the Association's finances.
  • Prepares and presents a proposed annual budget.
  • Monitors revenue and expenses of the Association.
  • Reviews the financial statements.
  • Oversees the Associations' finances and investments.
  • Ensures IRS and Australian Taxation obligations for filing returns are met.
  • Presents the audited statements at the Annual General Meeting.
  • Involved in the management and ongoing development of membership fees and structures.

Past President

  • Provides support to the Executive Committee as required.
  • Is a member of the Membership Committee.
  • Transacts other responsibilities as specified from time to time by the Executive Committee.

Executive Secretary

(as per Professional Services Agreement plus specific tasks as below):

  • Monitors change to the Incorporation Act and advise the Executive Committee.
  • Maintains a current copy of the Constitution on the website in liaison with the Webmaster.
  • Liaises with the Executive Committee and the Board.
  • Assists the President in the preparation of agendas for meetings.
  • Records the minutes of all meetings and forwards to the President for verification.
  • Provides a central collection point for information to be distributed to the Webmaster.
  • Monitors the best sources for printing and distribution of the IASL Newsletter School Libraries Worldwide and reports to the Treasurer.
  • Maintains the database of motions and decisions of all meetings.

Last Updated 31 July 2007 (KSB)