IASL Handbook of Organization:

Policies

Official Language Human Rights Regional Representationon the Board
Proxy Voting Mail Ballot Conference Fees
Conference Exhibits Regional Meetings Logo
Awards and Grants    

Official Language
See also the IASL Constitution

The official language of the Association is English. However, where the host language of the country is other than English an effort should be made to provide program information and sessions in that language during the Annual Conference.
Approved: 1979

Human Rights

IASL fully supports the International Convention on the Elimination of All Forms of Racial Discrimination, the International Covenant on Civil and Political Rights and the Universal Declaration of Human Rights. Furthermore, holding a Category C status in Unesco, the International Association of School Librarianship endorses the policies of this organization concerning political recognition of a country and concerning the policy of apartheid.
Therefore IASL excludes from membership any association which does not subscribe to the above covenants and excludes any individual member of such countries from holding office in IASL.
Approved: 1984
Revised: 1994

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Regional Representation on Board
See also the IASL Constitution

There should always be at least nine (9) areas represented on the Board and named below. There shall be no more than one (1) elected Director resident from each region.

  • Region 1: Africa refers to all nations in Sub-Sahara Africa including Botswana, Congo, Ethiopia, Kenya, Namibia, Nigeria, South Africa, and Zimbabwe.
  • Region 2: Asia refers to all nations in the central Asia including Bangladesh, India, Indonesia, Malaysia, Singapore, Sri Lanka, and Thailand.
  • Region 3: Canada
  • Region 4: Latin America/Caribbean refers to Central America, South America and the islands of the Caribbean and includes Antigua/Barbuda, Argentina, Bahamas, Bermuda, Brazil, Chile, Columbia, Jamaica, Mexico, Peru, and Trinidad/Tobago.
  • Region 5: East Asia refers to the eastern section of Asia and includes Cambodia, China, Hong Kong, Japan, Korea, Laos, Philippines, Taiwan and Vietnam.
  • Region 6: Europe
  • Region 7: North Africa/Middle East refers to the African nations along the Mediterranean and the nations of the Middle East including Egypt, Israel, Jordan, Kuwait, Oman, Palestinian Authority, Turkey, and United Arab Emirates.
  • Region 8: Oceania refers to the nations of the Pacific Ocean including Australia, East Timor, Fiji, Guam, Micronesia, New Zealand, Papua New Guinea, Tonga, and (Western) Samoa.
  • Region 9: USA including Puerto Rico.
  • Region 10: International Schools is a worldwide region.

Revised: 2007

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Proxy Voting
See also the IASL Constitution

In order to involve more individual IASL members in the governance of the Association, the Executive Committee has established procedures for voting by Proxy. Any individual members of IASL who are unable to attend an Annual General Meeting may designate another individual IASL member to vote on his or her behalf. Appropriate forms approved by the Executive Committee must be used for this purpose.
Proxy voting may occur in the election of officers and directors and in any matter of substance upon which there is to be a record of votes counted.

PROXY VOTING FORM
I,[Name] of [Address](Personal, Institution or Association address)being a member of the association, appoint

[Name] of [Address] (Personal, Institution or Association address)as my proxy

to vote for me on my behalf at the (annual) general meeting of the association, to be held on
the _______ day of _________, _______(Day, Month, Year),
and at any adjournment of the meeting.

Signed this ________ day of ________, _______ (Day, Month, Year).

Signature ___________________________________________.

Resolution statement(s)________________________________________

* in favour __________ * against _________
(* Strike out whichever is not wanted for each statement above. (Unless otherwise instructed, the proxy may vote as the proxy considers appropriate.)

Approved: 1985.

Mail Ballot
See also the IASL Constitution

Where required a ballot of members shall be conducted by mail, through an appropriate issue of the Newsletter, in which the issues requiring membership decision shall be clearly stated, and a voting form provided for the membership to express its view.
Approved: 1984

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Conference Fees

The rate for individuals attending conferences on a daily basis should be adjusted to meet the needs of the local (host) country.
The local conference committee will be expected to include in its budget the registration fees for presenters of keynote or principal theme papers. Decisions on honorariums and expenses are the responsibility of the local planning committee.
Approved: 1985

Conference Exhibits

Commercial exhibits at conferences are encouraged if proper exhibit space is available. Rental charges for such space should be reckoned on the basis of cost of overall space, size required by exhibitor, extra materials such as electric extensions, tables, etc. plus not less than 10 percent profit. Library exhibits (or association) may be exempted from charges. Approved: 1985

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Regional Meetings

In order to develop better communication among national associations and with IASL; and to support programs of interest to regions which will be within traveling distance of individual members; and to be more sensitive to the needs of specific regions and countries, regional meetings of IASL members, individuals, and/or associations may be held from time to time as the need arises. Such meetings should invite the IASL officers and the Director(s) of the regions. The minutes, reports, and/or resolutions arising from these meetings should be forwarded to the Executive Director of IASL for action at the next meeting of the Executive Committee.
Approved: 1979

Logo

The logo of IASL should be used on any official documents of the Association: letterheads, brochures, conference information, etc. It may not be used by individuals without notification to the Secretariat describing the intended use and receiving Executive Committee approval. Proper identification of IASL must be made at all times by the user.
Approved: 1993

Awards and Grants

The establishment of awards, grants and other special monetary programs must be presented to the Executive Committee for final action. The terms of reference and criteria will first be considered in relation to IASL goals, needs and financial obligations.
Approved: 1993

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Last Updated 31 July 2007 (KSB)